The following notices are listed within this post:
- Policy and Retention Schedule Regarding Biometric Data
- Obeying the Law and Reporting Violations
- Minimum Wage and Overtime Laws
- Occupational Safety and Health
- Leave Requirements
- Payday
- Unemployment Insurance
- Worker’s Compensation
- Whistleblower Protections
- Anti-discrimination
- Child Labor
- Equal Pay
- Protection from Polygraph Testing
- Protections Regarding Pregnancy, Lactation, and Reproductive Health
- Miscellaneous Requirements
1. Notice: Policy and Retention Schedule Regarding Biometric Data
Youth protection is of utmost importance to HSDL, LLC and in all of the programs and educational offerings it supports, offers, and licenses. When job duties of a conditional hire or employee include interaction with minors, HSDL, LLC and its agents and affiliates may collect, use, process, and store biometric data or other biometric information (collectively, “Biometric Data”) of conditional hires and employees for purposes of background checks, after the consent of the conditional hire or employee has been obtained. For example, HSDL, LLC may collect, use, process, and store fingerprints for purposes of obtaining background checks. The retention schedule for Biometric Data is as follows: Biometric Data shall be retained until background check results are received by HSDL, LLC, deleted promptly thereafter, and in no event retained for more than two years.
2 Notice: Obeying the Law and Reporting Violations
HSDL, LLC (“HSDL”) and its affiliates value obeying, honoring and sustaining the law. As part of your employment, you are expected to obey the law. Illegal conduct may be grounds for termination. If you have a reasonable belief that anyone in your employment setting is violating the law, please alert your supervisor and/or the authorities as appropriate. No retaliatory action will be taken based on a good-faith report of unlawful conduct.
Here is an example from one state statute of the rights HSDL, LLC employees have, to expect no retaliation for reporting violations of the law:
Oregon Revised Statutes (“ORS”) 659A.203 Prohibited conduct by public or nonprofit employer; prohibited conduct by school services employer during public health emergency; remedies. (1) Subject to ORS 659A.206, except as provided in ORS
659A.200 to 659A.224, it is an unlawful employment practice for any public or nonprofit employer to….
Prohibit any employee from disclosing, or take or threaten to take disciplinary action against an employee for the disclosure of any information that the employee reasonably believes is evidence of:
- A violation of any federal, state or local law, rule or regulation by the public or nonprofit employer;
- Mismanagement, gross waste of funds or abuse of authority or substantial and specific danger to public health and safety resulting from action of the public or nonprofit employer; or
- Subject to ORS 659A.212 (2), the fact that a person receiving services, benefits or assistance from the state or agency or subdivision, is subject to a felony or misdemeanor warrant for arrest issued by this state, any other state, the federal government, or any territory, commonwealth or governmental instrumentality of the United States.
- Require any employee to give notice prior to making any disclosure or engaging in discussion described in this section, except as allowed in ORS 659A.206 (1).
The remedies provided by this section are in addition to any remedy provided to an employee under ORS 659A.199 or other remedy that may be available to an employee for the conduct alleged as a violation of this section.
HSDL, LLC employment is Utah employment, but employees are encouraged to take notice of federal employee rights and employee rights in any state where an EFY session or other program supported by HSDL, LLC is taking place to which they may be assigned. Below please find and visit links to important information about your rights as an HSDL, LLC employee.
https://jobs.utah.gov/employer/business/resource/07_80.pdf
Federal employee rights notices:
Equal Employment Opportunity (EEO)
The Fair Labor Standards Act (FLSA)
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Occupational Safety and Health Act (OSHA)
3. Notice: Minimum Wage and Overtime Laws
Many states and the federal government have requirements for minimum wage and overtime pay. As a Utah-based employer, HSDL, LLC complies with all Utah state laws. Currently, the minimum hourly wage in Utah is $7.25. Minimum wage and overtime laws can apply differently to different employees in different industries. More information regarding the federal government and some other states’ requirements is linked below.
California (Spanish) (Wage Order 5)
Georgia
Kansas
Louisiana
Nevada (Overtime) (Spanish) (Extra Diario)
Texas
Utah
Virginia
Generally and with few exceptions, all employees working at least 30 days for the same employer in California within a year are entitled to paid sick leave (. This includes part-time, full-time, contract, exempt, and nonexempt employees. Employees may begin using leave time on their 90th day of employment (California Labor Code § 246).
4. Notice: Occupational Safety and Health
Many states have requirements for workplace safety. As a Utah-based employer, HSDL, LLC follows applicable Utah state laws dealing with health and safety. The Utah Occupational Safety and Health Act of 1973 requires Utah employers to provide a safe and healthful workplace, free from recognized hazards that are likely to cause death or serious physical harm to employees. More information regarding some other states’ requirements is linked below.
Florida
Georgia
Kansas
Louisiana
Massachusetts
Missouri
Montana
Nebraska
Nevada Injury and Occupational Disease Rights
North Dakota
Texas
Wisconsin Hazardous Chemicals Notice
5. Notice: Leave Requirements
The federal government as well as many states have requirements for paid or unpaid family and medical leave. HSDL, LLC is based in Utah which does not have leave requirements beyond those of the federal government that apply to HSDL, LLC, but here is a list of some states which have such requirements. More information regarding those requirements is linked below.
Alaska Arizona
California and here
Florida
Georgia
Hawaii
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Massachusetts and here
Minnesota
Montana
Nebraska
North Dakota
Ohio
Oklahoma
Tennessee
Texas
Utah
Virginia
6. Notice: Payday
Many states have requirements about how frequently and on what days employees must be compensated. As a Utah-based employer, HSDL, LLC pays its employees according to Utah laws. More information regarding some other states’ requirements is linked below.
Federal
Alaska
Arizona
Florida
Georgia
Hawaii
Idaho
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Utah
Virginia
Washington
Wisconsin
7. Notice: Unemployment Insurance
The federal government as well as many states require employers to participate in various unemployment insurance programs. As a Utah-based employer, HSDL, LLC complies with all applicable unemployment insurance laws. More information regarding some other states’ requirements is linked below.
Federal
Arizona
Montana (may need to post proof of compliance)
Nevada
New Mexico (must post poster issued at time of registration for UI tax)
Ohio
Oklahoma
Oregon
Washington
8. Notice: Worker’s Compensation
The federal government as well as many states have requirements that employers maintain worker’s compensation coverage. As a Utah-based employer, HSDL, LLC complies with all applicable Utah worker’s compensation laws. More information regarding some other states’ requirements is linked below. Information about workplace injuries can also be found below for some states.
Worker's compensation claims for HSDL, LLC employees are processed through BYU's worker's compensation system. Employees are invited to view relevant information at https://risk.byu.edu/workers-comp."
Federal
Alaska
Arizona Bodily Fluids Notice, Exposure to Various Diseases
California Workplace Injuries
Florida
Idaho
Iowa
Michigan
Montana
Nebraska
Nevada
New York
North Dakota
Ohio
Oregon
Washington
Wisconsin
9. Notice: Whistleblower Protections
The federal government as well as many states have requirements protecting whistleblowers. As a Utah-based employer, HSDL, LLC follows all applicable laws protecting whistleblowers. Information regarding some other states’ requirements is linked below.
Federal
Alaska
Arizona
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Tennessee
Texas
Utah
Virginia
Washington
Wisconsin
10. Notice: Anti-discrimination
The federal government as well as many states have requirements protecting employees from discrimination based on a person's national origin, race, color, religion, disability, sex, and familial status with protections for religious employers. HSDL, LLC does not unlawfully discriminate. Information regarding some states’ antidiscrimination protections is linked below.
Alaska
Arizona
Illinois
Louisiana here , here , and here
Montana
Nevada
North Carolina
North Dakota
Oklahoma
Oregon
Texas
Virginia
Washington
11. Notice: Child Labor
The federal government as well as many states have requirements protecting minors in the workforce. As a Utah-based employer, HSDL, LLC complies with all federal and Utah state child labor laws. Information regarding some other states’ requirements is linked below.
Federal
Arizona
California
Colorado
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Massachusetts
Michigan
Minnesota
Montana
Nebraska
Nevada
New Mexico
North Carolina
North Dakota
Oklahoma
Oregon
Texas
Utah
Virginia
Washington
12. Notice: Equal Pay
The federal government as well as many states require employers provide equal pay for equal work. As a Utah-based employer, HSDL follows all applicable wage laws. Information regarding some other states’ requirements is linked below.
Alaska
Arizona
California
Colorado
Florida
Hawaii
Iowa
Kansas
Kentucky
Louisiana
Maine
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
New Mexico
North Carolina
North Dakota
Ohio
Oklahoma
Tennessee
Texas
Utah
Virginia
Washington
Wisconsin
13. Notice: Protection from Polygraph Testing
The federal government as well as many states have requirements protecting employees from being subject to polygraph (lie-detector) tests as a requirement for employment.
HSDL, LLC does not subject its employees to polygraph testing. Information about some states’ laws regarding polygraph tests is linked below.
Alaska
Arizona
California
Colorado
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Tennessee
Texas
Utah
Virginia
Washington
14. Notice: Protections Regarding Pregnancy, Lactation, and Reproductive Health
The federal government as well as many states have protections in place regarding pregnancy, lactation, and reproductive health. As a Utah-based employer, HSDL, LLC does not unlawfully discriminate or retaliate regarding an employee’s reproductive health choices, and follows all applicable laws. Information regarding some other states’ requirements is linked below.
Alaska
Arizona
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
New Mexico
New York paid prenatal leave, lactation breaks
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Tennessee
Texas
Utah
Virginia
Washington
Wisconsin
15. Notice: Miscellaneous Requirements
Many states have various other employment requirements. While HSDL, LLC is a Utah-based employer, examples of various employment requirements in other states are linked below.
Federal
Alaska
Arizona
California
Transgender Rights in the Workplace
Colorado
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Attorney General of Kansas Human Trafficking Resources poster
KDOL Human Trafficking Poster (English)
Publicación sobre trata de personas del KDOL (Español)
Indoor Clean Air Act – No Smoking
Equal Opportunity in Employment
Kentucky
Louisiana
Independent Contractor or Employee?
Maine
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
Rules to be Observed by Employers
New Mexico
Must post our sexual harassment prevention policy
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Sexual Abuse and Domestic Violence
Tennessee
Texas
Utah
Virginia
Washington
Wisconsin
Bone Marrow and Organ Donations
